Month of Coordination

Stephanie Teague Events will step in to assist with planning about 30 days before your wedding, during the most critical and often busiest time. This package includes:

~ Preparing for your Wedding Day ~

  • Consultation at the venue followed by a full site walk through about 1 month prior to the wedding day to go through all details
  • Timeline creation with Bride & Groom to construct event flow
  • Review of vendor contracts, rental agreements, etc to ensure everything detail has been attended to
  • Scheduling order of events for pre-ceremony, ceremony and reception
  • Detailed event timeline prepared for all vendors, family & bridal party
  • Vendor confirmation of contracts & timings
  • Put together a binder that includes copies of all vendor contracts, design details, timelines and floor plans
  • Advice and guidance via phone & email throughout the planning process as needed

~ Rehearsal ~

  • Review of wedding day timeline with wedding party and family members
  • Rehearsal of processional, ceremony and recessional with bridal party & family
  • Usher instructions on seating plans (if needed)

~ Wedding Day ~

  • Full wedding day coordination including one senior coordinator and any assistants as needed
  • Set-up of all reception décor and special touches including favors, guest book, gift table, cake table, place card and menu placement, etc.
  • Supervision of vendor arrival and setup
  • Ensuring proper placement ceremony décor such as programs and any other ceremony items
  • Distribution of all personal flowers including bouquets, boutonnieres, corsages, flower girl baskets, etc. if not being done by the florist
  • Assistance for guests with any special needs including food allergies or handicaps
  • Organization of processional line-up and giving wedding party cues for when to walk
  • Preparation of Bride before walk down the aisle – taking any gum, arranging the veil & train, providing a shot of tequila – whatever it takes
  • Final touch-ups to ceremony and reception areas prior to guest arrival including lighting candles, checking table numbers, etc.
  • Bustle wedding gown if needed
  • Vendor cues throughout the course of the event including assisting DJ or MC with scheduled event, music cues throughout course of event, supervision of meal service timings and specific activities
  • Liaison for all guest questions and concerns
  • Collection and packing of any gifts and personal items such as toasting glasses, cake topper, cake knife and server, flowers, etc.
  • Distribution of final payments and/or gratuities to specific vendors
  • Schedule management and troubleshooting
  • A calm, supportive, neutral and sympathetic voice to reassure you throughout the day and hopefully help you find the humor in even the most absurd of moments
  • Wedding Day Emergency Kit to provide quick fixes for unforeseen occurrences such as a missing button, an usher who shows up wearing white socks, a broken nail, a lost earring back, a lint problem, a hangover, etc.