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partial coordination

package

Do you have some of the big stuff figured out and feel confident that you can handle some of the planning process on your own? I admire your creativity and think it's amazing that you want to take this on. But are there still some major elements that leave you feeling stuck? Or are the small little details becoming overwhelming? The Partial Coordination Package is perfect for the couple who would like to customize their planning experience to have me assist them with some of the planning aspects that are giving them headaches.

• Formation of a task list outlining which aspects of the planning the client will tackle and which aspects I will be assisting with (to be known as the “selected vendors”) 

• Creation of a budget for the event or a comprehensive budget analysis if the client has an existing budget as well as ongoing budget management throughout the planning process 

• Tracking of payments to all vendors 
• Checklist for couple to follow throughout planning process 
• Create diagram of reception floor plan 
• Referrals for selected/remaining vendors with your style and budget in mind 

• Schedule interviews and appointments with selected vendors 

• Attend all meetings with selected vendors 




IN THE MONTHS LEADING UP TO THE WEDDING

• Final timeline meeting with couple to construct event flow and go through all details
• Scheduling order of events for pre-ceremony, ceremony and reception 
 



IN THE Weeks LEADING UP TO THE WEDDING

Rehearsal

• Review of wedding day timeline with wedding party and family members 
• Rehearsal of processional, ceremony & recessional with wedding party & family
• Guidance for officiant as needed

Wedding Day

• Full wedding day coordination including one senior coordinator and any assistants as needed (no limit on the number of hours) 
• The ultimate problem solver on wedding day to handle all of the issues that will arise (yes there will be things that happen all night!)
• Wedding Day Emergency Kit 
• Set-up of reception décor and special touches including favors, guest book, gift table, cake table, place card and menu placement, etc. 
 
• Supervision of vendor arrival and setup 
 
• Ensuring proper placement ceremony décor such as programs and any other ceremony items 
• Distribution of all personal flowers including bouquets, boutonnieres, corsages, flower girl baskets, etc. if not being done by the florist. 
 
• Assistance for guests with any special needs including food allergies or handicaps 
• Organization of processional line-up and giving wedding party cues for when to walk 
 

• Obtain contracts from selected vendors and make sure that all terms are clear 
• If assistance is needed for the overall design of the event, develop design and flow concepts inspired by the client that are appropriate to their desired look and feel for the event
• Advice on etiquette and protocol 
 
• Primary liaison with selected vendors sending them updates as needed and getting answers to any questions 
you might have 
 
• Put together a binder that includes copies of all vendor contracts, design details, timelines and floor 
plans 
 
• Unlimited advice and guidance via phone, text & email throughout the whole planning process 
 

• Detailed event timeline prepared for all vendors, family & bridal party 
 
• Vendor confirmation of contracts & timings 
 

• Usher instructions on seating plans (if needed) 
 
• Review of reserved seating for family
• Collection of all wedding day decor and review of setup 

• Preparation of Bride before walk down the aisle – taking any gum, arranging the veil & train, providing a shot of tequila – whatever it takes 
 
• Final touch-ups to reception areas prior to guest arrival including lighting candles, checking table numbers, etc. 
 
• Bustle wedding gown if needed 
 
• Vendor cues throughout the course of the event including assisting DJ or MC with scheduled events, music cues throughout course of event, supervision of meal service timings and specific activities 
 
• Liaison for all guest questions and concerns 
 
• Collection and packing of any gifts and personal items such as toasting glasses, cake topper, cake knife and server, flowers, etc. 
• Distribution of final payments and/or gratuities to specific vendors 
 
• Schedule management and troubleshooting 
 
• A calm, supportive, neutral and sympathetic voice to reassure you throughout the day and hopefully help you find the humor in even the most absurd of moments 
 

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"My experience was absolutely amazing!"

- client name here

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